Oakes Facilities

Reservations for the Oakes College facility spaces are managed by the Student Life Assistant, Abha Sharma. Please contact oakesprograms@ucsc.edu with any questions regarding the reservation procedure. Oakes Facilities are currently under the management of UCSC Conference Service, please send summer reservation inquiries their way.  

Guidelines:

  • Facilities at Oakes College are only available to student organizations which are currently registered through SOAR, Student Media or sponsored by a campus unit.
  • Oakes facilities may not be reserved for consecutive meetings.
  • Fees and charges are used to cover the cost of wages for student staff, maintenance and upkeep of facilities/equipment.

    Space Available

  • Oakes Learning Center

    • Capacity: 150 people

    • Reservation Fee: $150 per event

    General Info: The Oakes Learning Center is the primary indoor event space of Oakes College. Designed to be used as multipurpose space the room is equipped with tables, chairs, and free-standing whiteboards. Furniture within the room can be arranged to accommodate large audience seating, as well as small group seating options as desired.   

    *Attention:

    • Unavailable for reservations Monday-Friday from 9 AM to 5:15 PM due to ongoing supplemental instruction during the academic year. Additionally not open to any reservations prior to and during finals week.
  • Oakes Lower Lawn

    • Capacity: For groups over 500 people special permission required 
    • Reservation Fee: $200 per event

    General Info: The Oakes Lower Lawn is the premier outdoor venue on the West side of campus. Equipped with a wooden stage, pristine grass lawn, and scenic view of the ocean the Oakes Lower lawn is used for many large scale event such as commencement ceremonies and the UCSC Multicultural Festival.

    *Attention:

    • If your event requires electricity, it is highly recommended you rent a generator from a third party vendor. The outlet on the lower lawn is unreliable and limited in how much energy it can supply.
    • Vehicles may not drive on the lawn.
    • The Lower Lawn is closed for reservations five weeks prior to commencement due to preparations for the aforementioned ceremonies.
  • Guzman Room

    • Capacity: 50 people
    • Reservation Fee: $75

    Located right next to the Oakes Cafe, the Guzman Room is a small intimate venue. Perfect for small student group meetings, and study sessions the space is equipped with a television.

  • Oakes Upper Lawn

    • Capacity: 300 people
    • Reservation Fee: $50 per event

    Located right outside the Oakes Student Life Office, the Oakes Upper Lawn is the first thing that you see when you walk into Oakes College and is perfect for small or large scale get togethers.

  • Oakes Amphitheater

    • Capacity: 250 people
    • Reservation Fee: $50 per event

    The Oakes Amphitheater is an outdoor venue with a fantastic view, that can accommodate a large group while still facilitating discussion and dialogue.

  • Kahlo and Shabazz Picnic Area

    • Capacity: 20 people per picnic area
    • Reservation Fee: $25 per picnic area & event
    Kahlo and Shabazz Picnic Areas serve as small space outdoor venues at Oakes college, and grills are not included in the reservation.

    *Attention:

    • Kahlo and Shabazz Picnic Areas do not have fire pits.

Equipment & Student Tech Crew  

  • Our facilities do not have a built in sound systems. If you would like to request speakers, mics, or other equipment please request this service while making your reservation, or at minimum, 2 weeks in advance.
  • An additional fee for student tech crew is required for all reservations requesting a sound system. We can not provide projectors.
    • The College Programs Coordinator (CPC) will determine the appropriate number of student staff necessary for an event.
    • Your organization will be charged $18/hr for each tech crew member staffing your event
    • We will do our best to meet all sound system requests, but we are limited by the availability of our student staff team. The earlier you put in your request, the more likely we will be to meet it.
  • You may request student staff to be present for the duration of your event for troubleshooting purposes or for extra help with use of equipment at the hourly rate specified above.

Additional Charges

  • Major events require UCPD presence. The rates charged are not included in the aforementioned fees.
  • It is expected that trash cans will be emptied and all garbage and recycling taken to a local dumpster after each event.
  • In event that additional custodial services are required for special cleaning at the end of an event, the reserving party will be charged for that service.
  • Damage to Oakes property outside of normal wear and tear will be charged to your organization for repair or replacement

Cancelation Policy

We request that if for any reason you have to cancel a reservation that you have previously made please do so atleast 48 hours prior to the event. If a reservation is canceled past this point, there may be a cancellation fee for up to half the reservation cost. This fee also applies to “no shows.”

How to Reserve

Submit an online Oakes Facilities Reservation Form. You will be contacted via email or phone within 5 working days to confirm your reservation and discuss logistics.

For more information and to view Oakes facilities' policy, click here