Academic Options for 626.4 Notice Recipients

The advising team at Oakes and Rachel Carson Colleges wanted to take the time to address the academic options available to students who have been given 626.4 Notices (Stay-Away Orders).

As an FYI, according to Chancellor Cynthia Larive, in a response to an email titled, Letter from staff to campus administration regarding 626.4 notices, "Stay-away orders are temporary, non-disciplinary and organizations use them when there is a risk of continued harm to the campus community. Those who have been issued a stay-away order have the right to an appeal within seven days of requesting one."

So what are my academic options during this time in the quarter?

Start with your instructors:

We recommend that you contact your instructors to identify if you can complete your courses from off campus. This could include remote work, off-campus proctoring, other adjustments, or an incomplete grade. Instructors can choose to assign incomplete grades at a student’s request when the student’s work is of passing quality, but not complete. Again, incomplete grades are at the discretion of the instructor. 

Contact the Office of Student Conduct and Conflict Education:

If the instructor is not able or willing to provide a way to complete the course or to assign an incomplete, you should contact the Office of Student Conduct and Conflict Education regarding the situation.

Contact Colleges Advising:

At Oakes and Rachel Carson College, we made the following chart to help students understand their academic enrollment options during the quarter. We highly suggest you take a look at this chart to understand deadlines and options for present and future quarters.

We have been informed that in cases where the instructor and student cannot identify a way to complete the course or assign an incomplete, the Committee on Educational Policy (CEP) has confirmed that this can be grounds for college advisors to issue a late W grade for the course.

• As with any late/emergency/medical W grade, colleges will require documentation. This should include (a) documentation of the exclusion, such as the notice to the student, (b) a written statement from the instructor that the exclusion from campus makes it impossible for the student to complete the course or receive an Incomplete (I) grade, and (c) a written statement from the instructor that the student has not taken the final exam or submitted the final coursework. 

Please reach out to your College Advising team, if you have any questions.

Your Oakes and Rachel Carson Advising team